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AKUN Features: Debts and Credits Book

buku utang piutang

Starting in August 2016, Akun.biz provides a new feature, which are the Debts Book and Credits Books. These books is only currently available in the online version (https://www.akun.biz/apps), but soon will also available on Android and iOS versions. This new features can be accessed in the Debts & Credits menu group. This is the basic tutorial of Debts and Credits feature in browser version. Click here if you want to see the tutorial of the Android and iOS version.

Basically between Debts Book and Credits Book has similar way of recording. We split this feature into two pages, the main page that contains a list of Debt or Credits, and sub-pages that contain the details of certain debt or credit. If you are a Premium user utilizing multiuser features, then Debt & Credits can only be accessed by manager.

 

debt or credit page structure

 

Creating New Debt or Credit

On the main page, you can add new debts or credits. Click the “New Debt” or “New Credit” button. Enter the data in the pop-up window that appears, especially the Amount and Client (name of person / company in which you owe or indebted).

new debt or credit

 

You can also see the question “Also records as Expense / Income at Cash Book?”. If you select “Yes”, then the amount of this new debt or credit will also be recorded as Expense (if debt) or Income (ifΒ  credit). You can also choose the Cash Book and Categories where this income / expense will be recorded. Save this form, then you will see the result in the list.

debt list

 

If you also record as expense or income in the Cash Book, this debt or credit amount will also appear in the Cash Book.

cash debt

Repeat this process if you want to add more debt or credit. There is no debts or credits limit for Premium users, but Standard users are limited only 5 each debt and credit.

 

Debts or Credits Activities

This features also allows you to record the history of additions or subtraction of each debt and credit. Therefore, the entire activity or installment payment of each debts or credits can be recorded and tracked. To do so, click on the “magnify” icon, then you will see a page that contains the details of the current debt or credit.

 

debt detail

 

On the detail page , there are two main buttons that serve to increase or reduce debt or credit.

If it is a Debt detail, then:

Button (-) Pay Debt: record the debt reduction, that is when you pay a portion or pay it off.
Button (+) Add Debt: record additional debt, that is when you owe more to that person or when there are additional costs such as interest.

If it is a Credit detail, then:

Button (-) Got Payment: record the credit reduction, that is when people who are indebted to you pay the part or his/her entire debt on you.
Button (+) Add Credit: record the credit addition, that is when you give money or loans in addition to the person who owes you.

credit debt detail

 

Just like when creating new debts or credits, every activity of the addition or subtraction of debt or credit can also be automatically recorded in the cashbook.

After saved, then such activity will appear in the list, complete with the balance progress. In each row of activity there is (X) button, which serves to remove the activity.

Note: When you delete an activity, if you previously also noted the activities in a cashbook, then the transaction in the Cash Book also deleted.

Hiding a Debt or Credit

If a debt or credit is paid off then you can hide it. On the detail page of debts or credits you will see the “Hide” icon. Click on the icon to hide the current debt or credit from your list.

Note: This icon appears only when this debt or credit have been paid off.

hide credit

 

If at later time you need to see the history of these debt or credit again, then you can re-display it.Β  Just click the “show”Β button contained in the debts or credits list.

show debt

Note: This icon only appears when there are hidden debts or credits.

 

Edit and Delete Debt

The initial amount and the properties of debts or credits can be edited via the “Edit” icon that appear on it detail page. Use this icon to change the initial data. You can also use the “Delete” button that appears in the pop-up to remove or cancel such debts or credits.

edit debt

 

Note:

  • When editing your debts or credits, if you previously also noted the initial amount in the Cash Book, the transaction in the Cash Book will also change.
  • When deleting debts or credits, then the whole activity of it additions and reductions will also be deleted. All transactions on the Cash Book that related to this debt / credit and all activities will also be deleted. If a debt or credit have been paid off and you want to remove it from the list, you do not need to delete it, all you need to do is just to hide it (see above).

 

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30 Comments »

30 responses to “AKUN Features: Debts and Credits Book”

  1. di app android blm ada tombol pencariannya, trs apa mengmang di setting untuk tidak dapat mengedit hasil utang piutang yang sudah terinput?
    contoh : saya mempunyai data piutang si A 100.000
    lalu saya input pembayaran si A baru sebesar 50.000 tetapi saya salah input yang teinput 40.000 nah apa memang harus di hapus dulu dan saya input ulang begitu? di tunggu jawabannya.tnx

    • Fitur pencarian utang piutang memang belum ada. Utang Piutang bisa diedit dan dihapus. Detilnya sudah kami tulis pada bagian akhir artikel di atas pada sub judul “Mengedit dan Menghapus Utang Piutang”. Thanks πŸ™‚

  2. Ima says:

    Saya sudah coba untuk menghapus data utang yg saya input, tp tidak bisa dihapus, tombol hapusnya tidak berfungsi, kenapa yaa?

    • Bisa diinfokan lebih detil mengenai alat yang dipakai ke https://www.akun.biz/contact/ ? Kami membutuhkan merk, tipe handphone, dan versi app (jika mobile), juga OS dan versi browser yang dipakai (jika versi browser/online). Kami akan segera melakukan riset mengenai hal ini. Sebab setahu kami tombol hapus tersebut berfungsi lancar. Terima kasih pemberitahuannya πŸ™‚

  3. firman gea says:

    Mau hapus transaksi piutang tidak bisa ,kita sd lakukan sesuai tutorial namun tidak terhapus ..?
    mohon bantuannya

    • Bisa dijelaskan bagaimana cara yang digunakan menghapusnya serta bisa diinfokan mengenai detil dari alat yang dipakai ke https://www.akun.biz/contact/ ? (Jika app mobile, maka menggunaka merk dan tipe HP apa. Jika browser, menggunakan browser dan OS apa). Sebab setahu kami tombol hapus berfungsi lancar.
      Anyway, saat ini kami sedang bekerja untuk melakukan beberapa perubahan interface di fitur Utang Piutang. Tunggu update aplikasi ini selanjutnya πŸ™‚

  4. Budi says:

    Pada kolom hutang : total hutang Tn. Badu 50.000.000
    tetapi pada laporan kas tahunan hutang Tn. Badu 45.000.000
    Kok beda ya?

    • Laporan Kas hanya menyajikan transaksi di kas saja. Jika utang piutang tidak turut dicatat di kas, maka transaksi tersebut juga tidak muncul di laporan, mungkin di situ masalahnya.
      Utang piutang memang tidak ada laporannya.

  5. azzam says:

    barusan saya mencoba untuk membuat user dengan “custom”, dengan salah satu opsi nya bisa mengakses fitur utang & piutang. cuma di versi desktop tidak muncul tombol/menu untuk menambah utang / piutang, sementara di versi android ada.
    kira2 apa penyebabnya ya? mohon pencerahan
    terimakasish

  6. azzam says:

    nanya lagi,
    untuk laporan kas harian, versi adroid nya ada feature untuk melihat transaksi harian pada tanggal2 tertentu tapi di versi dekstop nya ga ada fasilitas tersebut. kenapa ya ?
    mohon bantuannya ya
    terimakasihi

  7. KHAIRIL says:

    MAS MAU NANYAK, KALAU BUAT TRAVEL TIKET PESAWAT & TOUR KIRA2 BISA GAK PAKAI WEB INI,,ADA LAPORAN LABA RUGINYA GAK MAS..MAHON PETUNJUKNYA MAS

  8. Agam says:

    selamat pagi pak

    Kalau ita buat Ivoice melalui akun biz apa tidak ada format TTD Direkturnya

    dan apa bisa juga melihat summary utang piutang baik yang lunas mapun yang belum

    fast response ditunggu

  9. Hamid says:

    Untuk download piutang bisa tidak sesuai customer?
    Misal kita sudah ketik nama customer, muncullah semua data transaksi atas customer tersebut. Tapi saat ke bentuk PDF yang muncul semua daftar piutang termasuk jumlah. Intinya klau ada pilihan data per customer dan jumlah rincian piutang secara otomatis.
    Terimakasih.

  10. imam says:

    untuk pencatatan di buku piutang kenapa munculnya ga berurutan ya,

    • Maaf, boleh dijelaskan maksud gak berurutan bagaimana ya?
      Karena secara default, kami mendasarkan urutan hasil penginputan sesuai waktu penginputan itu sendiri, dan hal itu juga bisa disorot sebaliknya yang paling atas menjadi paling bawah, pun sebaliknya.
      Salam

  11. Marlo MW says:

    Saya baru menggunakan akun Premium,, apakah rincian utang bisa ditampilkan secara terpisah..
    misalkan SUPP A yg kelihatan smua utang ke dia,, total utangx nya tidak tercampur dengan utang ke Supp B…

    • Apakah maksud Bapak/Ibu Marlo MW tampilan terpisah pada buku utang ini ditujukan untuk pengguna tambahan multiuser?
      Jika maksudnya seperti itu, memang kami masih mengadakan riset perihal tersebut. Ada beberapa hal teknis multiuser yang masih kami godok dan juga analisa. Semoga bisa segera terlaksana apa yang Bapak/Ibu harapkan.

      Namun apresiasi kami haturkan kepada Bapak/Ibu Marlo MW yang telah memberi inputan demi kemajuan bersama.
      Salam dan terima kasih

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